Purchasing & Accounts Payable Specialist

At Geltor we design award-winning ingredients for the world's biggest consumer product companies. Geltor is looking for a PURCHASING & ACCOUNTS PAYABLE SPECIALIST to join our Accounting team in San Leandro, CA.

We are currently seeking a dynamic and self-motivated Purchasing & Accounts Payable Specialist who has experience maintaining vendor contacts and mediating item discrepancies as well as impeccable record-keeping skills. This person will be responsible for establishing vendor relationships, issuing purchase orders (POs), and processing vendor invoices. Our ideal candidate is detail-oriented, inquisitive, and eager to learn.

Key Responsibilities

- Source vendors, negotiate pricing, and issue all POs, while communicating order status

- Ensure timely and accurate processing of AP invoices and credits, while employing three-way matching on all payables

- Research and resolve vendor invoice discrepancies

- Coordinate delivery and receiving with Lab Manager

- Act as internal point of contact for employees and as external point of contact to all vendors on purchasing- and AP-related correspondence

- Process expense reports and corporate card transactions in Expensify

- Partners with Supply Chain / Operations to categorize and track COGS

Other responsibilities include:

- Prepare month-end accruals

- Reconcile AP Aging in and Quickbooks Online

- Support system, process, and internal controls improvements

- Set up new vendors and maintain vendor contacts in and Quickbooks Online

- Prepare annual 1099 reporting

- Respond for any internal and external vendor payment inquiries

- Assist with ad-hoc projects as assigned


- Associates Degree and 2+ years of accounting experience OR equivalent experience in accounting (Bachelor’s degree in Accounting preferred)

- Experience with Quickbooks Online,, Expensify, and/or other accounting software

- Familiarity with MS Excel

- Exceptional attention to detail

- Excellent interpersonal and communication skills with the ability to discuss complex concepts with a variety of audiences

- A positive, open, and intellectually curious team player who embraces the challenges and excitement of an entrepreneurial business

Sounds interesting?